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This template for declaring a final dividend is also available for editing as a Word document.
Resolution to put to the Board of Directors
That a resolution be put to the members in general meeting that a final dividend of £x.xx per share per [class of share e.g. Ordinary Share] in respect of the year ended [date] be paid on [date] to those shareholders registered at the close of business on [date].
Example Minute to record the directors passing the above resolution
[Company name]
Minutes of a meeting of the directors
at [place]
on [date]
Present -
[Name of director 1]
[Name of director 2]
[etc.]
It was resolved -
That a resolution be put to the members in general meeting that a final dividend of £x.xx per share per [class of share e.g. Ordinary Share] in respect of the year ended [date] be paid on [date] to those shareholders registered at the close of business on [date].
[signature]
on behalf of the board
Notice required for shareholders meeting -
A dividend may be approved as part of the business at an Annual General Meeting for which 21 days notice is required, or at any other general meeting which will be called an 'Extraordinary General Meeting' and for which 14 days notice is required to pass an ordinary resolution.
[Company name]
Notice is hereby given than an Extraordinary General Meeting of the shareholders of the company will be held at [place] on [date] at [time] to consider and vote on the ordinary resolution -
That a final dividend of £x.xx per share per [class of share e.g. Ordinary Share] in respect of the year ended [date] be paid on [date] to those shareholders registered at the close of business on [date].
By order of the board
[Date of notice]
[Signature]
[Address]
[Name of director or Company Secretary signing]
Alternatively -
if all the members are present and agree, notice of the meeting can be waived,
or a written resolution can be passed without notice signed by all the members entitled to vote at a meeting.
Example Minute to record the shareholders passing the above resolution
[Company name]
Minutes of a meeting of the shareholders
at [place]
on [date]
Present -
[Name of shareholder 1]
[Name of shareholder 2]
[etc.]
It was resolved -
[That, all the members of the company being present, notice of the meeting be waived.]
That a final dividend of £x.xx per share per [class of share e.g. Ordinary Share] in respect of the year ended [date] be paid on [date] to those shareholders registered at the close of business on [date].
[signature]
Chairman
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